Administrative Office Specialist
- Tampa office
TITLE: Administrative Office Specialist
LOCATION: Tampa, FL
EDUCATION: High school graduate or equivalent (college graduate preferred)
STATUS: Full-time
COMPENSATION: Commensurate with experience
START DATE: Immediately
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Responsibilities and Duties:
Education and Experience (Required)
Knowledge, Skills, and Abilities (Required)
Expectations (Required)
About PGA:
Integrity. Commitment. Excellence. These are the pillars on which Patel, Greene & Associates (PGA) was created and which every member of the team uphold. PGA is not just a transportation engineering firm, we are a family; a group of 80+ individuals throughout Central Florida who believe in working hard together to deliver great projects and continue growing our firm and elevating our brand. PGA’s major client is the Florida Department of Transportation. We work with FDOT, as well as counties and municipalities on a wide variety of projects ranging from sidewalks to resurfacing and from widening to multi-level interchange projects.
PGA has been recognized year after year as a best place to work locally and nationally, including Florida Trends “Best Companies to Work For” and Zweig’s “Best Firms to Work For.” These recognitions stem from our impressive benefits package, which includes a 401(k) retirement plan with company match and health/dental/vision insurance plans at no cost to the employee, as well as a cell phone allowance, and generous paid time off (PTO) at time of hire. Yes, PGA recognizes the necessity for a work-life balance, but it also prides itself on providing a work-play balance. Staff enjoy frequent company-sponsored social events, which include two annual overnight resort stays, and other quarterly trips to Topgolf, Tampa Bay Rays, a family bowling day, college football games, and karaoke nights. For more information on benefits offered, visit our PGA Benefits section.
SUBMIT COVER LETTER & RESUME VIA INDEED.COM
LOCATION: Tampa, FL
EDUCATION: High school graduate or equivalent (college graduate preferred)
STATUS: Full-time
COMPENSATION: Commensurate with experience
START DATE: Immediately
SUBMIT COVER LETTER & RESUME VIA INDEED.COM
Responsibilities and Duties:
- Assist Controller / accounting group with various accounting duties including, but not limited to, monthly invoicing, progress reports, sub-consultant invoice review, and other tasks as needed
- Assist with preparing forms and resumes for Florida Department of Transportation (FDOT) audit packets and compile in requested order. Assist with preparing Automated Fee Proposals as needed (AFP’s).
- Thoroughly review sub-consultant audit packets and AFP’s for accuracy and consistency.
- Prepare sub-consultant agreements and necessary back-up once contract is finalized.
- Cover the front desk in our Tampa office, providing receptionist duties and administrative/clerical support as needed
- Monitor and maintain office and breakroom supplies. Receive and process deliveries from various vendors (Amazon, Office Depot, etc.). Coordination with various vendors when on-site (AC maintenance, etc.). Perform work related errands as needed (store trips to purchase sodas/supplies, post office, ordering lunch for internal meetings, etc.)
- Proactively initiate assistance to other PGA staff members
- Assist with compiling presentation packets/binders as needed
Education and Experience (Required)
- High school graduate or equivalent (college courses in accounting/graduate preferred)
- Previous administrative/accounting experience required (2+ years)
Knowledge, Skills, and Abilities (Required)
- Strong ability in using in MS Office (specifically Excel & Word) and a wide variety of office support and administrative functions
- Detail oriented with emphasis on accuracy and timeliness while meeting PGA standards
- Team player who works well with others. Strong interpersonal skills with positive and friendly disposition.
- Excellent skills in the areas of numeracy, literacy, written and verbal communication.
- Ability to handle data with confidentiality
- Punctual/dependable with good organization skills and ability to perform multiple tasks in an organized manner at the direction of various people
- Display eagerness towards learning new methods/skills
Expectations (Required)
- Employee is expected to adhere to the policies outlined in the PGA Employee Handbook
- Employee will adhere to PGA’s ICE standards while representing the firm
- Integrity in all we do
- Commitment to the culture at PGA and our business relationships
- Excellence in our work product
About PGA:
Integrity. Commitment. Excellence. These are the pillars on which Patel, Greene & Associates (PGA) was created and which every member of the team uphold. PGA is not just a transportation engineering firm, we are a family; a group of 80+ individuals throughout Central Florida who believe in working hard together to deliver great projects and continue growing our firm and elevating our brand. PGA’s major client is the Florida Department of Transportation. We work with FDOT, as well as counties and municipalities on a wide variety of projects ranging from sidewalks to resurfacing and from widening to multi-level interchange projects.
PGA has been recognized year after year as a best place to work locally and nationally, including Florida Trends “Best Companies to Work For” and Zweig’s “Best Firms to Work For.” These recognitions stem from our impressive benefits package, which includes a 401(k) retirement plan with company match and health/dental/vision insurance plans at no cost to the employee, as well as a cell phone allowance, and generous paid time off (PTO) at time of hire. Yes, PGA recognizes the necessity for a work-life balance, but it also prides itself on providing a work-play balance. Staff enjoy frequent company-sponsored social events, which include two annual overnight resort stays, and other quarterly trips to Topgolf, Tampa Bay Rays, a family bowling day, college football games, and karaoke nights. For more information on benefits offered, visit our PGA Benefits section.
SUBMIT COVER LETTER & RESUME VIA INDEED.COM