Contract Administrator
- Bartow or Temple Terrace office
TITLE: Contract Administrator
LOCATION: Bartow or Temple Terrace, FL
EDUCATION: College graduate preferred
STATUS: Full-time
COMPENSATION: Commensurate with experience
START DATE: Immediately
SUBMIT COVER LETTER & RESUME VIA hr@patelgreene.com
Responsibilities and Duties (Targeted, but not limited to):
Education and Experience (Required)
Knowledge, Skills, and Abilities (Required)
Expectations (Required)
About PGA:
Integrity. Commitment. Excellence. These are the pillars on which Patel, Greene & Associates (PGA) was created and which every member of the team uphold. PGA is not just a transportation engineering firm, we are a family; a group of 80+ individuals throughout Central Florida who believe in working hard together to deliver great projects and continue growing our firm and elevating our brand. PGA’s major client is the Florida Department of Transportation. We work with FDOT, as well as counties and municipalities on a wide variety of projects ranging from sidewalks to resurfacing and from widening to multi-level interchange projects.
PGA has been recognized year after year as a best place to work locally and nationally, including Florida Trends “Best Companies to Work For” and Zweig’s “Best Firms to Work For.” These recognitions stem from our impressive benefits package, which includes a 401(k) retirement plan with company match and health/dental/vision insurance plans at no cost to the employee, as well as a cell phone allowance, and generous paid time off (PTO) at time of hire. Yes, PGA recognizes the necessity for a work-life balance, but it also prides itself on providing a work-play balance. Staff enjoy frequent company-sponsored social events, which include two annual overnight resort stays, and other quarterly trips to Topgolf, Tampa Bay Rays, a family bowling day, college football games, and karaoke nights. For more information on benefits offered, visit our PGA Benefits section.
SUBMIT COVER LETTER & RESUME VIA hr@patelgreene.com
LOCATION: Bartow or Temple Terrace, FL
EDUCATION: College graduate preferred
STATUS: Full-time
COMPENSATION: Commensurate with experience
START DATE: Immediately
SUBMIT COVER LETTER & RESUME VIA hr@patelgreene.com
Responsibilities and Duties (Targeted, but not limited to):
- Prepare forms and resumes for Florida Department of Transportation (FDOT) audit packets and compile in requested order. Prepare Automated Fee Proposals (AFP’s)
- Thoroughly review sub-consultant audit packets and AFP’s for accuracy and consistency. Contact sub-consultant for corrections or additional information as needed for audit packet and AFP
- Prepare Task Work Orders (TWO), Scope(s) of Services and Fee Sheets as required. Draft, edit and verify contracts and their amendments, updating associated schedules
- Prepare sub-consultant agreements and necessary back-up once contract is finalized
- Assist Controller/Accounting group with monthly invoicing, Project Cost Redistribution (PCR), progress report coordination and preparation. Maintain tracking worksheets as needed
- Setup new employees for the GEC Contract (Computer Security CBT training; Acceptable Use Agreement (AUA) and VPN Access Request Form). Compile all forms/certificates and send to FDOT Program Manager for submittal via AARF (Automated Access Request Form) System
- Request Certificate of Insurance (COI) for all projects for PGA and sub-consultants on our projects
- Ensure current COI’s have been received from all sub-consultants and request new COI once expired
- Other administrative duties as needed
Education and Experience (Required)
- College graduate preferred
- Previous administrative/contract support experience required (4+ years)
- Accounting experience preferred
Knowledge, Skills, and Abilities (Required)
- Reliable and consistently accurate
- Proficiency in MS Office and a wide variety of office support and administrative functions. Word/Excel expertise level is required
- Punctual with good organization skills and ability to perform multiple tasks in an organized manner at the direction of various people
- Excellent skills in the areas of numeracy, literacy, written and verbal communication
- Strong interpersonal skills with positive and friendly disposition
- Ability to deal with constant interruptions
- Ability to work in a fast-paced environment while maintaining high standards in all work efforts
- Ability to work independently and as part of a team
- Completes tasks in a thorough, accurate and timely manner meeting PGA standards with minimal errors within established supervisor’s expectations
Expectations (Required)
- Employee is expected to adhere to the policies outlined in the PGA Employee Handbook
- Employee will adhere to PGA’s ICE standards while representing the firm
- Integrity in all we do
- Commitment to the culture at PGA and our business relationships
- Excellence in our work product
About PGA:
Integrity. Commitment. Excellence. These are the pillars on which Patel, Greene & Associates (PGA) was created and which every member of the team uphold. PGA is not just a transportation engineering firm, we are a family; a group of 80+ individuals throughout Central Florida who believe in working hard together to deliver great projects and continue growing our firm and elevating our brand. PGA’s major client is the Florida Department of Transportation. We work with FDOT, as well as counties and municipalities on a wide variety of projects ranging from sidewalks to resurfacing and from widening to multi-level interchange projects.
PGA has been recognized year after year as a best place to work locally and nationally, including Florida Trends “Best Companies to Work For” and Zweig’s “Best Firms to Work For.” These recognitions stem from our impressive benefits package, which includes a 401(k) retirement plan with company match and health/dental/vision insurance plans at no cost to the employee, as well as a cell phone allowance, and generous paid time off (PTO) at time of hire. Yes, PGA recognizes the necessity for a work-life balance, but it also prides itself on providing a work-play balance. Staff enjoy frequent company-sponsored social events, which include two annual overnight resort stays, and other quarterly trips to Topgolf, Tampa Bay Rays, a family bowling day, college football games, and karaoke nights. For more information on benefits offered, visit our PGA Benefits section.
SUBMIT COVER LETTER & RESUME VIA hr@patelgreene.com
