Purpose and Need

Patel, Greene and Associates (PGA) is seeking a Marketing Coordinator to join our team in the Orlando office. The role is ideal for an entry-level professional responsible for developing proposal content and presentation materials. As a Marketing Coordinator, you'll play a key role in guiding both internal and external teams through the pursuit process, making strong communication and time management skills essential to your success. The successful candidate is a natural multi-tasker and does not need prior AEC industry experience. Daily and weekly responsibilities include maintaining marketing and CRM records and supporting project pursuits, all while gaining valuable experience in transportation engineering, proposal development, and communication strategies. Reporting to one of PGA’s marketing managers, this position supports career growth and leadership within a firm committed to elevating both communities and its people. 

What You'll Do 

• Support pursuit efforts including scheduling and progress tracking, document layout, internal and external coordination, and more.
• Resume development and updates for all engineering staff tailored to each pursuit
• Keep pursuit, contact, project, firm, and employee data up to date in the company’s CRM
• Address subconsultant requests, as necessary
• Review FDOT planned advertisements, current advertisements, and selection website for updates
• Review FDOT Consultant Acquisition Plan website for updates
• Assist with resumes, organization charts and staff hours for Project Request for Information Packages (PRIP)
• Prepare forms and provide printing, binding, and production-related support for proposals
• Support the Marketing Group with any miscellaneous tasks, as necessary

What You'll Need

• Bachelor's degree in marketing, communications, business or a related field
• 1-5 years of post-graduation experience  
• Related experience may be considered instead of the required education 

What You'll Bring

• Proficient in Word, PowerPoint, Excel, Outlook, and other Office Products 
• Proficient in Adobe InDesign and Acrobat 
• Basic understanding of document layout best practices 
• Proficient in technical editing, proofreading, document formatting skills 
• Must be able to effectively prioritize and meet deadlines 
• Ability to work independently and as part of a team on deadline-driven activities 
• Excellent attention to detail and organizational skills 
• Good verbal communications skills and the ability to interact with a variety of personality types 
• Ability to work in a fast-paced environment while maintaining high standards in all work efforts 

Working Conditions 

• The work environment characteristics described here are representative of those an 
  employee encounters while performing the essential functions of this job.
• While performing the duties of this job including working on a computer, the employee is 
  regularly required to sit for prolonged periods at a desk; use hands, handle, or feel, talk, and 
  hear.
• The employee is frequently required to stand and walk.
• The employee must be able to access and navigate each department at the organization’s 
  facilities.
• While performing the duties of this job, the employee is often exposed to outside weather 
  conditions.
• Reasonable accommodations may be made to enable individuals with disabilities to perform 
  the essential functions.